Frequently Asked Questions


Can You Explain What An Escrow Is?

The buyer and seller conduct business with each other through a neutral intermediary, your escrow company. Mutual written instructions by both parties are carried out by the escrow holder to exchange property and funds.

When Do I Open An Escrow?

As soon as you and your other party are in complete agreement, a mutually selected escrow officer should be called. Consider the professional advice of your real estate agent.

What Does The Escrow Officer Need From Me?

Along with the terms of the sale the following are a list of items that are most helpful to expedite your transaction.


  1. Recent existing lender statement(s).
  2. Current Home Owner Association documents.
  3. Recent structural pest control report (if required).


  1. Complete names & vesting
    (seek tax advice as to consequences of how you take title).
  2. Initial deposit check.
  3. Terms of financing and new lenders name.
  4. Insurance agent informationTOP

The Escrow Officer Does:

Prepare instructions and specific documents. Order all necessary payoff or assignment statements, homeowner association statements and title search. Secure releases of existing liens of record and disburses documents in accordance with mutual written instructions. Prepare all final statements for principals, accounting as to the disposition of all funds deposited with the escrow officer. Provide you with the assistance to close your transaction quickly and effectively. Escrow officers are trained, experienced professionals.

The Escrow Officer Does Not:

Act as a negotiator for the transaction or any terms thereof. Offer legal and or tax advice. Offer investment advice.

What Advice Can I Get From The Escrow Officer?

Remember, an escrow officer cannot give legal advice. The purpose of escrow is to carry out the mutual instructions of the buyer and seller. If there are any disagreements between the principals, the escrow officer remains neutral until an agreement is negotiated. The escrow officer does not become involved in the negotiations.

Who Pays The Fees & Costs?

The charges of a transaction are dependent on the type and complexity of your transaction and the terms of your agreement. Both your professional real estate agent and your escrow holder can help you determine those costs. The seller typically pays for those costs involved in assuring the buyer a clear title and the buyer typically pays for any costs involved in the financing. The escrow fees are normally paid one half each. There are exceptions to the rules, so be sure to consult your professionals for help.

Who Can Answer My Questions?

Your primary consultant should be your real estate agent / broker if the negotiations have been conducted through them. The escrow officer will often refer you to the real estate agent/broker, legal counsel, or quite possibly a tax advisor.

What Happens If The Transaction Cancels?

A cancellation agreement must be reached between the parties with mutual written instructions calling, with live signatures, for the disposition of any funds and/or documents. Payment of any charges incurred should be considered including fees and costs incurred by the lender, homeowners association, title company and escrow holder. If the parties cannot agree, a court order may be needed.TOP

What Happens At Closing?

The closing can take place when all instructions have been complied with. After all funds have been collected and costs paid, the property title can be transferred. This transfer of title is called the "recording". Recorded documents and title policies will be mailed to you after closing.

Quick Tips


For Barbara Myers:Barbara and her team at Coast Cities Escrow have been amazing. Barbara has been on top of the transactions and one step ahead of all parties involved. She knows when to put pressure on the lender or any other party that is holding things up. She has amazed me with her customer service and EFFICIENCY! Barbara and Coast Cities Escrow are now my go to for any of my Escrows. Hand down, they are the best Escrow service that I have ever seen!

- Joe Leonardo, Lender

For Barbara Myers:Barbara Myers and her Team are phenomenal! The level of service is beyond anything I have ever experienced with any other escrow officer/team. They are proactive, knowledgeable and very professional. I’m glad I’ve finally found an escrow officer who is always available to my clients and me. I highly recommend Barbara and her team.

- Mana Aminian, Realtor

For Barbara Myers: Coast Cities Escrow has been amazing!! We’ve been using them for 2 simultaneous escrows that should have been straight forward, but have become a bit more complicated. They have handled it with ease and are so willing to answer all my questions without ever making me feel like it’s a silly question. As a newer agent, I am so appreciative to have them on my side. They will be my go-to escrow company in Orange County form this point forward.

- Stephania Weisz, Realtor

For Barbara Myers: Barb and James are super great and know the escrow business. They got me through a very complicated escrow involving a trust, reverse mortgage company that would not provide information and an HOA that was hell to work with. Despite all of the problems, we managed to close earlier than the thirty-day time frame in the RPA. Will definitely continue to use them.

- Cliff Swan, Real Estate Agent

For Barbara Myers: I have worked with James & Barb for years and they are the best! A true partner that always works hard to get things done right and quickly for the client which is so much appreciated when it comes to closing a transaction. Very knowledgeable and experienced and know how to navigate through any issues that could possibly arise with a closing. They are my GO TO Escrow team for my clients and me.

- Mark Williams, Lender

For Barbara Myers: Barb and her amazing team are knowledgeable in dealing with various situations that may arise during a transaction, which is so important when looking for an escrow company. Team Myers are quick to respond and support you whenever needed. They are definitely reliable and capable in getting escrow to close in a timely manner regardless of the issue. They also update everyone weekly on status of the transaction which makes my life so much easier. As a Realtor, its essential to work with an experienced escrow company and from one professional to another, I HIGHLY recommend Barb and her team!

- Debra Chao, Realtor

For Jodi Robbins: I have worked with Jodi Robbins of Coast Cities Escrow many times in a period of 5 years and I cannot say enough good things about those transactions. Some of which were extremely time consuming and difficult. Escrows can have a myriad of issues, tensions and time sensitive issues and Jodi can hand each and every ball thrown at her. She is highly knowledgeable and when under pressure, remains calm in the worst storms while she maneuvers to get the work at hand done quickly. Always ethical and up-to-date on Real Estate Law, I would use Jodi on any purchase or sale with the utmost confidence. She is very special in her field.

- Barbara Waldowski, Broker